Job Opportunity at Diageo, Personal Assistant
Ambition. Curiosity. Passion. A willingness to do what it takes to succeed and exceed expectations. This is the kind of talent we are searching for.
You will provide support to the Managing Director (MD) in the day to day management of their business, this encompasses both administrative and organizational tasks. In addition overseeing the main reception and coordination of all travel & hotel accommodation related requests.
Key Accountabilities
Office Management
Co-ordinating information and business flows as necessary.
Arrangement, coordination and management of the MD’s office facilities
Organization
Manage accessibility to MD’s complex diary – set up relevant arrangements (e.g. meeting room, notifications, bookings, material, etc.).
Organize and arrange travel itineraries of MD’s, local and overseas, coordinating with counterparts in other locations.
Organize conferences, workshops and events at both a Domestic and International level:
Organize complex meetings and telephone/video conferences domestic and international, taking into account different time zones
Communication
Build, develop and maintain relationships with key external/internal customers and build cross-functional network within own peer group
Ensure fluid communication is maintained with MD at all times especially when travelling.
Deal with all queries and forwarding to relevant departments when necessary.
Administration
Mailing- receiving, sending & distribution
Switchboard – receiving & making calls
Meeting Rooms Management – booking & tidiness
Reception
Coordinating travel desk
Experience And Qualifications
Certificate in Secretarial / Office Management
Graduate
At least 2 years’ experience in the same role in a large organization
Experience with using Microsoft packages, Word, Power Point
Fluent in written and spoken English and Swahili
Worker Type
Regular
Primary Location:
Dar es Salaam
Additional Locations :
Job Posting Start Date
2019-07-18-07:00
CLICK HERE TO APPLY
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